Safety reports should not die in a drawer.
We are building a Safety Management System into Volanti: occurrence reporting people will actually file, safety actions tracked until they are closed, and a risk picture that stays current between meetings.
Not built yet. This page is a statement of intent, and an invitation.
You probably recognise both of these.
Exhibit one
The Word template.
There is an occurrence report form. It is a Word document on the shared drive, last edited years ago. Filing one means finding it, filling it in, and emailing it to somebody who is on leave. So the near miss gets mentioned in the crew room instead, everyone nods, and nothing is ever written down.
Exhibit two
The evaporating action.
The safety meeting agrees somebody will fix the fuel bowser signage. It goes in the minutes. The minutes go in a folder. Three meetings later somebody asks whatever happened about the bowser, and the answer is a room full of people looking at each other.
What we are building
Report. Act. Learn.
Occurrence reporting people will actually use
A report will be filed from a phone, in the minutes after something happens, in a form short enough to finish. Because the report nobody files is the one that mattered.
Safety actions tracked to closure
Every report will be able to raise actions with an owner and a date. Open actions will stay visible until somebody closes them, not until everybody forgets them. The bowser signage gets fixed, and there is a record that it was.
A living risk picture
Reports and actions will roll up into a current view of where your risk actually sits, so the safety meeting starts from evidence rather than from whoever speaks loudest.
Safety data belongs next to operational data.
Your bookings, flights, aircraft and people already live in Volanti. An occurrence report filed against a flight that the system already knows about, by a person it already knows, is a better report than a Word document from a shared drive. That connection is the whole point of building SMS here rather than bolting one on.
- Reports will reference real flights, aircraft and bookings, not retyped registrations
- The people involved are already in the system, with roles and permissions
- Confidential handling for reporters, because a reporting culture dies without it
Run a safety system today? We want to hear about it.
Whether it is a polished SMS or a Word template and good intentions, tell us how occurrence reporting works at your operation. We are designing this now.