Stop being the booking office.
A cancellation at 4pm should not mean phone calls until 9. Scheduling Core refills the diary itself: offers go out, expire, and cascade to the next member while you get on with running an airfield.
An empty slot is an offer, not a shrug.
A member cancels. Scheduling Core ranks the waiting list, emails the first match a time-limited offer with a one-click accept link, and if they sit on it, the offer expires and cascades to the next person. First-in-first-out or best-match: your call, per booking type.
- Time-limited signed offers by email: accept, decline, or lose it
- Expired offers cascade to the next member automatically
- Auto-book mode books the top match without a human in the loop
- Saved availability alerts capture demand you could not meet
Built for the days that go wrong.
Weather, tech, a sick instructor. The bad days are where a booking system earns its keep.
Ground it once.
Cancel a booking for weather or a tech issue and Volanti holds the aircraft or instructor for everyone, then re-runs the waiting list when it is released.
Idle instructors get a digest.
Unmet demand is emailed to instructors as standby opportunities. They open availability, the slot fills, the school earns.
No-shows are a status, not a mystery.
Check-in, late and no-show are tracked on every booking. You know who turned up, who did not, and how often.
The rules live in the system, not in your head.
More than 16 restriction rule types decide who can book what: licence, ratings, medical, membership, course enrolment, minimum recent hours, user groups. Currency is enforced at the point of booking, so the awkward conversation never has to happen.
- 16+ booking restriction rule types, combined per aircraft or booking type
- Live display boards on signed public URLs for the ops-room TV
- Demand, utilisation and insights heatmaps show where the diary leaks money
- Recurring schedules and slot generation set your operating hours once
Members book themselves. From the sofa.
Search availability, book, cancel, join the waiting list, all from any device. Bookings feed straight into Google, Apple and Outlook calendars via iCal, and reminders go out before every flight without anyone lifting the phone.
- Self-service search-then-book from any device
- Waiting list join and offer acceptance built into the portal
- iCal feeds into Google, Apple and Outlook calendars
- Automatic booking confirmations, reminders and cancellation notices
Where Scheduling Core sits.
Running one shared aircraft with friends? Lite is smaller and cheaper. Running courses with enrolled students and paid instructors? Add Operations. Want the money side automated too? That is Commercial.
Hang up the phone.
Scheduling Core from £129 a month. The diary fills, refills and polices itself.