The membership file that keeps itself.
Renewals chase themselves. Agreements sign themselves before anyone flies. Licences and medicals carry expiry dates the diary respects. Your committee gets its evenings back.
Right now, your member records live in four places.
A spreadsheet, a filing cabinet, an inbox and the secretary's head. When a member lapses in March, you find out in June. Volanti puts the record, the renewal and the paperwork in one system that acts on them.
Nobody chases a renewal again.
Build membership plans that match how your club actually charges: pro-rated joins mid-year, renewals anchored to a common billing date, whatever your treasurer decided in 1987. As the renewal approaches, the reminder goes out automatically. The member renews, cancels or reactivates themselves in the portal.
- Plans with proration and anchor billing built in
- Automated renewal reminders before the lapse, not after
- Members renew, cancel and reactivate without emailing the office
An expired medical cannot book an aircraft.
Your office records each member's licences and ratings with expiry dates and a photo of the licence itself, plus their medical certificates. Then restriction rules do the enforcing: currency, licence and medical requirements are checked at the point of booking, so the lapsed member is stopped by the system, not by an awkward phone call.
- Licence and rating records with expiry dates and licence photos
- Medical certificates tracked alongside them
- Currency enforced at the point of booking by restriction rules
The waiver gets signed before the wheels move.
Waivers and terms are signed electronically at the moment they matter, and the record is kept forever. No clipboard, no "I'll sign it next time".
Signed at onboarding.
New members sign your agreements as part of joining. The portal stays gated until every outstanding agreement is signed.
Signed at booking and checkout.
Attach agreements to bookings and to checkout, so a signature is captured exactly where the risk sits.
Versioned, not lost.
A document library holds every version. Update your terms and Volanti knows exactly who signed which edition, and when.
New members onboard themselves.
Send an invitation, and a guided wizard walks the new member through their details, their next-of-kin and their agreements. By the time they walk into the clubhouse, the file is complete and the office typed none of it.
- Portal invitations with a guided onboarding wizard
- Next-of-kin recorded before the first flight, not after the incident
- Members keep their own contact details current
For the people running the place
Staff access is granular, and every change leaves a trace.
- Custom staff roles with fine-grained permissions
- The duty pilot sees the diary; only the treasurer touches the money
- A full audit trail on member records, so "who changed this?" has an answer
Retire the filing cabinet.
Bring your member list across and let the renewals, reminders and signatures run themselves.