The membership record that keeps itself up to date.
Renewals are chased automatically, agreements are signed before anyone flies, and licences and medicals carry expiry dates the diary enforces. One record, kept current without manual work.
One record, not four.
Membership status, licences, medicals, agreements and contact details usually live in separate places, so a lapse can go unnoticed for months. Volanti keeps the record, the renewal and the paperwork in one system that acts on them automatically.
Renewals that run themselves.
Build membership plans that match how your club charges: pro-rated joins mid-year and renewals anchored to a common billing date. As a renewal approaches, the reminder is sent automatically, and members renew, cancel or reactivate themselves in the portal.
- Plans with proration and anchor billing built in
- Automated renewal reminders before the lapse, not after
- Members renew, cancel and reactivate without emailing the office
An expired medical cannot book an aircraft.
Your office records each member's licences and ratings with expiry dates and a photo of the licence, alongside their medical certificates. Restriction rules then enforce them: currency, licence and medical requirements are checked at the point of booking, so a member with a lapsed document is stopped by the system automatically.
- Licence and rating records with expiry dates and licence photos
- Medical certificates tracked alongside them
- Currency enforced at the point of booking by restriction rules
Agreements signed before anyone flies.
Waivers and terms are signed electronically at the moment they apply, and the record is kept permanently. No paper, and no unsigned agreements slipping through.
Signed at onboarding
New members sign your agreements as part of joining. The portal stays gated until every outstanding agreement is signed.
Signed at booking and checkout
Attach agreements to bookings and to checkout, so a signature is captured exactly where the risk sits.
Versioned and traceable
A document library holds every version. Update your terms and Volanti knows exactly who signed which edition, and when.
New members onboard themselves.
Send an invitation and a guided wizard walks the new member through their details, next-of-kin and agreements. By the time they arrive, the record is complete, and the office entered none of it.
- Portal invitations with a guided onboarding wizard
- Next-of-kin recorded before the first flight
- Members keep their own contact details current
For the people running the place
Staff access is granular, and every change is recorded.
- Custom staff roles with fine-grained permissions
- The duty pilot sees the diary; only the treasurer sees the money
- A full audit trail on member records, so every change has an author and a date
Ready to get started?
Bring your member list across, and let the renewals, reminders and signatures run themselves.