The booking system that runs itself.
Scheduling Core refills the diary for you: when a slot frees up, offers go out to the waiting list, expire if unanswered, and cascade to the next member automatically, so your team can get on with running the airfield.
A freed slot becomes an offer.
When a member cancels, Scheduling Core ranks the waiting list, emails the first match a time-limited offer with a one-click accept link, and cascades to the next person if it expires. Choose first-in-first-out or best-match, per booking type.
- Time-limited signed offers by email: accept, decline or let expire
- Expired offers cascade to the next member automatically
- Auto-book mode books the top match without a human in the loop
- Saved availability alerts capture demand you could not meet
Built for the difficult days
Weather, technical issues and instructor absence are where a booking system proves its value.
Ground an aircraft once
Cancel a booking for weather or a technical issue and Volanti holds the aircraft or instructor for everyone, then re-runs the waiting list when it is released.
Instructors get a standby digest
Unmet demand is emailed to instructors as standby opportunities. They open availability, and the slot fills.
No-shows are recorded
Check-in, late and no-show are tracked on every booking, so you know who attended and how often.
The rules live in the system.
More than 16 restriction rule types decide who can book what: licence, ratings, medical, membership, course enrolment, minimum recent hours and user groups. Currency is enforced at the point of booking, automatically.
- 16+ booking restriction rule types, combined per aircraft or booking type
- Live display boards on signed public URLs for the ops-room TV
- Demand, utilisation and insights heatmaps show where the diary leaks money
- Recurring schedules and slot generation set your operating hours once
Members book themselves, from any device.
Members search availability, book, cancel and join the waiting list from any device. Bookings feed into Google, Apple and Outlook calendars through iCal, and reminders are sent before every flight automatically.
- Self-service search-then-book from any device
- Waiting list join and offer acceptance built into the portal
- iCal feeds into Google, Apple and Outlook calendars
- Automatic booking confirmations, reminders and cancellation notices
Where Scheduling Core fits.
Running one shared aircraft? Lite is smaller and cheaper. Running courses with enrolled students and paid instructors? Add Operations. Want the money side automated too? That is Commercial.
Ready to get started?
Scheduling Core from £129 a month. The diary fills, refills and enforces your rules automatically.