Run the club,
not the admin.
Members book, pay and renew themselves, and billing runs automatically, so your committee spends less time on administration and more time flying.
Where the committee's time goes
Running a club by hand loads a few volunteers with repetitive work. Volanti takes it on.
The treasurer
Chasing unpaid flying, and reconciling the club account against a spreadsheet only they can open.
The membership secretary
Retyping renewal forms into the records, and spotting members whose membership has lapsed while they are still booking aircraft.
The bookings officer
Fielding calls to swap slots, and keeping everyone informed about what is free and when.
Whoever answers the phone
Routine questions about availability, payments and personal details, all routed through one volunteer.
A booking, start to finish
A booking, start to finish
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Step 1
A member books from their phone
They see live availability and pick a slot. Restriction rules check the licence and medical records the club holds on file before the booking is accepted.
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Step 2
Confirmed everywhere
A confirmation email goes out, the booking appears in their own calendar via the iCal feed, and it shows on the live board in the clubhouse.
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Step 3
The flight becomes a charge
The flight is logged and priced at club rates the moment it is completed, and the charge is added to the member's account automatically.
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Step 4
Statements are issued automatically
Every member receives a statement automatically. They settle their balance online by card, and overdue accounts are chased by the system.
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Step 5
Renewals happen online
A renewal reminder is sent automatically, the member renews and pays from the portal, and the records update themselves.
No committee involvement required at any step.
The money arrives reconciled.
Membership fees, flying charges and one-off items are all billed automatically. Members pay by card online or at the clubhouse through Stripe or Square, and the money settles to the club's own bank account on a schedule you set, with reports that match the bank statement.
- Membership, flying and one-off charges billed automatically
- Overdue balances chased automatically
- Settlement to the club's own bank account, on your schedule
The day's flying, on the clubhouse screen.
Put the day's flying on the clubhouse TV with a live booking board that refreshes itself. Members see what is out, what is free and what is next, and the board always matches the diary.
- Live boards for any screen, updating automatically
- The same live picture members see on their phones
- Cancelled slots go to the waiting list as expiring offers
One dashboard for the committee.
Active members, renewals approaching, new joiners, revenue for the last 30 days and the 12-month trend, on one screen the whole committee can read. Each committee role gets its own permissions, and every change anyone makes is on the audit trail.
- Membership and revenue at a glance, always current
- Roles and permissions per committee member
- A full audit trail on every change, with names and times
Member records the booking system reads
Membership records live in one place, and the booking system enforces them automatically.
Licences and medicals on file
Licences, ratings and medical certificates recorded against each member, with expiry dates and a photo of the licence itself.
Enforced at the point of booking
Restriction rules check licence, medical, membership and recency when a member books, and block the booking automatically if a requirement is not met.
Signed electronically
Club rules and waivers are signed electronically at onboarding, and the portal stays gated until every outstanding agreement is signed.
Where clubs start
Volanti Scheduling Core
The full booking system for clubs, from £129 a month. Add Commercial when you want the money to run itself too.
Ready to get started?
Bring the diary, the money and the members across, and let your volunteers get back to flying. Your first 30 days are free.