A flight school is not a diary with extra steps.
Students enrol, wait, fly, and graduate. Instructors set availability and get paid. Every completed lesson becomes a charge. Operations is everything in Scheduling Core plus the machinery that runs a school.
Enrolment is a lifecycle, not a filing cabinet.
Set up your courses with their own pricing. Students enrol, join a course waiting list when you are full, get promoted when a place opens, and graduate at the end. Bookings for course flying are restricted to enrolled students, so a walk-in cannot book a lesson they are not on.
- Enrol, waitlist, promote and graduate students per course
- Course waiting lists with promotion when a place frees up
- Course bookings gated to enrolled students by restriction rules
- Per-course pricing that drives the charges automatically
Instructors run their own week.
Each instructor has a portal: they publish availability, see their diary, subscribe it into their own calendar, and complete flights on the spot. Completing a flight prices and charges it there and then. Standby digests email them the demand you could not meet, and payouts pay them for the flying they did.
- Availability managed by the instructor, honoured by every booking
- Flight completion creates the student's charges automatically
- Standby digests turn cancellations into extra lessons
- Instructor payouts, calculated from the flying that actually happened
Sell the course, not the hour.
Block-hours and packages keep students committed and your cash flow ahead of your fuel bill.
Packages.
Bundle flying, ground school and landing fees into one sellable package with its own price.
Block-hour accounts.
Packages fund prepayment accounts with allowances. Lessons draw them down; exhaustion alerts fire before the balance runs dry.
Charged on landing.
Every completed flight is priced at your rates and lands on the student's account. Nobody reconstructs the week from the tech log.
The paper file is next.
We are building competency-based training records and student progression into Operations right now. Records will be structured and digital, progression will be visible to student, instructor and office alike, and the file will be ready for audit day without a photocopier. A Safety Management System will follow the same path.
- Competency-based training records will replace the paper file Coming soon
- Student progression will show who is ready for solo, and who is stuck Coming soon
- Safety Management System reporting will live alongside the ops data Coming soon
Just need the diary? Or the money too?
If courses and instructors are not your problem yet, start with Scheduling Core and upgrade when they are. To take card payments, settle to your own bank and chase debtors automatically, pair Operations with Commercial.
Run the school, not the paperwork.
Volanti Operations from £299 a month. Courses, instructors and charging, on the same diary your members already use.